What Does Your Printing REALLY Cost?

In today’s economy, businesses are always looking for ways to control costs while increasing productivity. One frequently overlooked area is the print environment. Did you know that almost 90% of all North American companies do not know how much they are spending on print? Those costs that are hiding in your print environment could be costing your business thousands of dollars annually!
Here are five areas within your print environment that could be costing you more than you think:

Supplies – Supplies are not really a hidden cost but when mismanaged can drive up your costs.  Be sure to store all supplies securely and keep an inventory to track any unnecessary use of your expensive supplies.
Hardware – It may be tempting to purchase low-cost printers up front, but buyer beware.  These devices usually cost more in the long run, requiring expensive consumables.
Lost Productivity – Improperly placed printers can cause employees to travel outside of their departments to retrieve their documents, or wait in line to get their document from a printer that can’t handle the workload.
Unnecessary Use – Print monitoring and protocols can help to reduce unnecessary printing. Simple solutions like defaulting to double-sided prints can cut you consumables costs in half!
Energy Consumption – Placing an older, inefficient printer in a heavy use area can lead to unnecessarily high energy bills. Energy Star-rated devices are more energy efficient and sport features like energy saving which powers them down when not in use.

If you’d like learn how to your print cut costs, contact us for a free print assessment. We’ll help you uncover what your print environment is actually costing your business!

By |December 18th, 2015|blog|

Considering a Managed Print Approach For Your Business?

With the current state of the economy, more and more small and medium sized businesses are searching for ways to cut and control costs. Many are turning to Managed Print Services (MPS). MPS companies began appearing on the business scene a little over ten years ago.

As business technology has changed, MPS has become about more than just cost saving through managing the print environment, it has grown to include a full range of IT service management. In 2014 companies are looking to MPS not to just save money, but to implement strategies that can help them to achieve real business growth.

If you are considering hiring a professional MPS company for your business, becoming informed is the first step. Research your options in the marketplace. Some MPS companies specialize in smaller businesses, while others work with mid-sized to larger companies. You need to find a provider that will work with your established corporate culture.

Here are five questions to ask when you are interviewing potential vendors that can make your decision easier:

How will you save me money? Pretty simple question, but it should not be a simple answer. Probe for depth. Ask for specifics. Modern MPS needs to manage all aspects of your print environment, including technological choices as well as processes. Your vendor should be able to establish a clear total cost analysis as well as baselines from which to measure actual savings.
What about other vendors I’m already working with? Make sure your candidate is interested in selling you exactly what you need, no matter the source. To achieve the best results they need to be able to work with your existing infrastructure. They need to be able to manage competitive devices so you don’t have to […]

By |November 15th, 2015|blog|